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If you have any questions regarding the information on this page, contact:

Gayle Pitman, Ph.D.
Dean, PRIE
PitmanG@scc.losrios.edu
(916) 558-2512

Dashboard Definitions

General Terms

Enrollment

Enrollment or Course Enrollment is a college-wide number of grade notations.
For example, a student who received four grade notations counts as four enrollments.

Headcount

Headcount or Unduplicated Enrollment is the number of students with at least one grade notation.
For example, a student is only counted once regardless of the number of grade notations received.

Success Rate

Success or Course Success is the number of enrollments with a grade of A, B, C, Pass (P), or Credit (CR).

Success rates are calculated by dividing the number of A, B, C, P, and CR grades by the total number of grades awarded (A, B, C, P, CR, D, F, NP, I, W), and multiplying the result by 100.

Drop Rate

Drop or Course Drop is the number of enrollments with a grade notation of W (Withdrawal).

Drop Rates are calculated by dividing the number of W grades by the total number of grades awarded (A, B, C, P, CR, D, F, NP, I, W), and multiplying the result by 100.

Retention Rate

Course Retention or Course Completion is the number of enrollments with any grade notation except Withdrawal (W).

Course Retention rates are calculated by dividing the number of A, B, C, P, CR, D, F, NP, and I grades by the total number of grades awarded (A, B, C, P, CR, D, F, NP, I, W), and multiplying the result by 100.

Modality

Online is 100% of the instruction time through the internet. Lecture is 100% face-to-face in a lecture class. Lab is 100% face-to-face in a graded lab section.

Hybrid is labeled inconsistently (MIS has no Definition of “Hybrid”) and typically means between 51% and 99% of the instruction time through the internet.

The “Other” category includes one or more of the following: Directed Study/Independent Study, Field Experience, One Way Live Video & Audio, Taped Cable TV, and Work Experience.

Disproportionate Impact (DI)

Gray “X”

Data for the selected group are not reported because course enrollment is ten (10) or fewer.

Green Circle

Success/Retention rate for the selected group is at or above the average Success/Retention rate for the given group.

Yellow Triangle

Success/Retention rate for the selected group is below the average Success/Retention for the given group, but not to the extent indicative of disproportionate impact.

Red Square

Success/Retention rate for the selected group is below the average Success/Retention rate for the given group, and to the extent indicative of disproportionate impact.

Source of DI Definition/Calculation: California Community College Chancellor’s Office (CCCCO)

Enrollment Status

First-Time Student

A student enrolled in college for the first time.

First-Time Transfer Student

A student enrolled at the reporting college for the first time and who transferred from another institution of higher education

Returning Student

A student enrolled at the reporting college after an absence of one or more terms.

Continuing Student

A student enrolled in the current session and was enrolled in the previous regular session.

Special Admit

A Special Admit student currently enrolled in K-12.

Source of Definition: https://webdata.cccco.edu/ded/sb/sb15.pdf

Educational Goals Grouped By Type

Award

Earn AA/AS Degree - no Transfer; Earn a Vocational Degree – no Transfer; Earn a Certificate; Transfer to a 4-year after AA/AS.

Transfer Only

Transfer to a Four-Year – no AA/AS.

Job Skills

Acquire Job Skills Only; Update Job Skills Only; Maintain Certificate/License.

Exploration

Discover Career Interests; Undecided on Goal.

Other

Four-year student meeting four-year requirements; Uncollected/Unreported; Move from noncredit to credit; Educational Development; Improve Basic Skills; Complete High School/GED.

Spring 2020 COVID-19 Data Definitions

During the Spring 2020 transition to remote operations in response to COVID-19, students were allowed to take EWs (emergency withdrawals) when withdrawing from classes. In addition, all withdrawals for Spring 2020 courses received on or after March 13th, 2020 were automatically converted to EWs. EWs do not affect a student's GPA or unit load, and they do not count as a "failure" according to the conventional method for calculating success rates. This means that the usual method for calculating success rates and unit load returns artificially high success rates and artificially low unit loads for Spring 2020. To preserve comparability between Spring 2020 and previous terms, the success rates for Spring 2020 presented in this dashboard are calculated by counting EWs as a "failing" grade (i.e. including them in the success rate denominator), rather than removing them from the calculation entirely. Unit load calculations in this report include course enrollments ending with an EW grade for Spring 2020 only. In addition, there were fewer D and F grades issued in Spring 2020 due to the implementation of the EW system. This particularly impacts success rates and GPA.

For reference, from March 13th, 2020 onward, there were 9,050 EW grades issued during the Spring 2020 term.