SEAP Roles and Responsibilities

Funding Review Committee

The SEAP Funding Review Committee's primary role is to review funding requests, award funding based on the theory of change and rubric criteria, and not assume responsibility for implementation or ongoing management. Department deans play a critical role in reviewing and approving applications, while the Associate Vice President's office provides support and guidance.

• Review Committee Constitution
  The review committee is comprised of the Equity Committee Tri Chairs and the AVPESS. This committee's composition is designed to embody and uphold the principles of shared governance, ensuring that each constituency group has representation. In cases where a tri-chair from the Equity Committee is absent, the AVPESS's office will make every possible effort to substitute them with a representative from that specific constituency group. This commitment guarantees that the committee remains inclusive and representative, honoring the values of shared decision-making.
• Review Funding Requests
  The committee reviews funding requests submitted for the SEAP program. They assess the applications based on the SEAP funding rubric and the college's Equity Theory of Change.
• Align with Equity Theory of Change
  The committee considers applications that align with the Equity Theory of Change, which aims to address structural racism at its roots. This includes promoting equity-informed classroom instruction, creating safe and affirming spaces across the college, and dismantling racist policies and practices.
• Award Funding
  The committee awards funding to applications that best represent the theory of change and meet the criteria outlined in the rubric. They make decisions on which projects will receive funding based on their evaluation.
• No Implementation or Ongoing Management Responsibility
  The funding committee is not responsible for implementing or managing the activities outlined in the SEAP funding application. These responsibilities lie with the department that is awarded the funding.

Management (Dean)

Department Deans have a crucial role in the management of SEAP funded projects within their department. They assume the management responsibilities when approving applications and are accountable for ensuring compliance with district policies. The Office of AVPESS provides technical support, while the implementation and progress monitoring of SEAP funded projects reside within the department and under the Dean's purview.

• Assumption of Management Responsibilities
  When Department Deans approve SEAP applications within their department, they also assume the management responsibilities along with the applications' authors. This includes overseeing the implementation and progress of the SEAP funded programs or activities.
• Deep Understanding of SEAP Applications
  It is strongly encouraged for Deans to have a deep understanding of the SEAP applications generated by their department. This allows them to effectively manage and provide guidance for the funded projects.
• Compliance with District Policies
  The responsibility to ensure that the SEAP funded projects follow all district policies falls under the Dean. It is their duty to ensure compliance with the relevant regulations and guidelines.
• Implementation and Progress Monitoring
  The primary responsibility for implementing and monitoring the progress of SEAP funded project lies within the department and under the Dean's leadership. It is their role to ensure that the projects are executed effectively and that progress is tracked accordingly.

Authorization to commit District funds is only allowed by individuals that have been given the delegation of authority by the Board of Trustees, Board Regulation 8315, 3.1. Purchases made in the name of the District without an authorized purchase order can be considered the obligation of the person making the purchase and not the obligation of the District.

Office of the Associate Vice President of Enrollment and Student Services (AVPESS)

While the AVPESS office assumes responsibilities for policy development, technical support, and budget monitoring, they do not assume day-to-day management of all SEAP funded projects. Their resources and support are intended to assist departments in carrying out their equity-related projects through training, guidance, and general support.

• Policy and Practice Development
  The AVPESS office assumes general responsibility for developing college-wide policies and practices related to the management of SEAP funds. They establish guidelines and procedures to ensure transparency, equity, and alignment with the college's equity theory of change.
• Resource Transparency
  The AVPESS office provides transparency regarding the availability of resources and funded projects. They communicate information about SEAP funding opportunities and the status of funded projects to relevant stakeholders.
• Application Process Management
  The AVPESS office develops and manages an application process that aligns with the college's equity theory of change. They establish clear guidelines, criteria, and timelines for SEAP funding applications, ensuring a fair and consistent evaluation process.
• Application Review Committee
  The AVPESS office establishes an application review committee that includes members from all constituency groups. This committee evaluates and reviews SEAP funding applications to ensure diverse perspectives and equitable decision-making.
• Technical Support
  The AVPESS office provides technical support to departments regarding the SEAP guidelines. They offer guidance and assistance to departments in understanding and complying with the requirements and regulations set forth by the state.
• Reporting and Budget Monitoring
  The AVPESS office completes all required SEAP State reports and monitors SEAP budgets. They ensure accurate reporting of SEAP activities, outcomes, and expenditures. Additionally, they provide departments with budget updates and guidance to support effective financial management of SEAP funds.
• General Support
  The AVPESS office offers general support on district and college processes and policies related to SEAP. They provide assistance and guidance to departments regarding compliance with applicable guidelines and regulations.